Glossary / Lexicon

In the quality management context, approval (synonym approvement) refers to the formal process of evaluating and granting authorization for a product, process, or system to proceed to the next stage or to be used in production. It is an important step in ensuring that the required quality standards are met and that the final output meets the specified requirements.

Here are some important aspects to understand about approval in the quality management context:

1. Approval Process: The approval process involves a series of steps to review and evaluate the product, process, or system. It typically includes the following stages:

- Submission: The entity responsible for the product, process, or system submits the necessary documentation and information to initiate the approval process.

- Review: The submitted documentation is reviewed by designated individuals or teams with the expertise to assess its compliance with quality standards, technical specifications, and regulatory requirements.

- Evaluation: The reviewers carefully evaluate the documentation, conduct tests or inspections if necessary, and verify that the product, process, or system meets the defined criteria.

- Decision: Based on the evaluation, a decision is made regarding whether to approve the product, process, or system for the next stage or for production. The decision may involve granting full approval, conditional approval, or rejection.

- Documentation: The outcome of the approval process is documented, including any conditions, recommendations, or requirements for further actions.

2. Examples of Approval in Quality Management: The concept of approval applies to various aspects of quality management. Here are some examples:

- Product Approval: In the manufacturing industry, products undergo approval processes to ensure they meet quality standards, performance requirements, and safety regulations. For instance, a new electronic device may need to go through extensive testing and evaluation before receiving approval for mass production.

- Process Approval: Quality management systems often require the approval of processes to ensure consistency, efficiency, and compliance with standards. This can include the approval of manufacturing processes, testing procedures, or quality control methods.

- System Approval: When implementing new software systems or technologies, organizations often require approval to ensure that they align with the organization's objectives, security requirements, and quality standards. System approval may involve reviewing technical specifications, conducting risk assessments, and verifying compatibility with existing systems.

- Supplier Approval: Organizations often have processes in place to approve suppliers based on their ability to meet quality standards, deliver products or services on time, and adhere to ethical and regulatory requirements.

3. Similar Concepts: While the term "approvement" is not widely used in the quality management context, there are related concepts that are relevant:

- Certification: Certification is a formal process by which an external body assesses and confirms that an organization, product, or process meets specific standards or requirements. It often involves third-party audits or assessments.

- Validation: Validation refers to the process of confirming that a system, process, or procedure consistently produces results that meet predetermined requirements. It involves evaluating the overall effectiveness and performance of the system.

- Verification: Verification involves reviewing and checking that a product, system, or process meets specified requirements. It is often a step in the overall approval process.

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